Careers Privacy Policy
Introduction
We are committed to protecting your personal data during the recruitment process.
This Applicant Privacy Policy outlines how your information is collected, stored, and used when you apply for a role with us.
What Information We Collect
When you apply for a position, we may collect the following information:
- Full name and contact details (email, phone number, address)
- Resume/CV, cover letter, and portfolio links (if shared)
- Education or qualifications
Where and How We Store Your Data
- Applicant data is stored securely in Notion, a workspace and database tool used by our recruitment team.
- Notion complies with industry-standard security practices, including encryption of data at rest and in transit.
- Access to applicant data within Notion is strictly limited to authorized hiring team members.
Purpose of Data Collection
We collect and process your data only for:
- Evaluating your application for current and future openings
- Contacting you during the recruitment process
- Performing pre-employment checks where required
- Complying with legal or regulatory obligations
How Long We Keep Your Data
- If you are not selected, your data will be retained for no more than 3 months from the date of application, after which it will be securely deleted.
- If you are selected or have expressed interest in being considered for future roles, we may retain your data longer in compliance with employment laws.
- Emails processed through our third-party email delivery system (Upstash) are stored only temporarily (typically less than 5 minutes) for queueing and delivery, after which they are automatically deleted.
Who Has Access to Your Data
Your data is accessible only to:
- Internal HR and recruitment personnel
- Hiring managers relevant to the role
- Authorized IT administrators (for platform management only)
We do not sell your data or share it with third parties for marketing purposes.
Your Rights
As an applicant, you have the right to:
- Access your data
- Request correction or deletion
- Withdraw your application at any time
To exercise your rights or raise concerns, please contact us at: hr@vericy.ai
Use of Third-Party Services
- In addition to Notion, we use Upstash, a cloud-based service, as a temporary data store and queueing mechanism for email delivery.
- Applicant-related emails may briefly pass through Upstash’s system.
- Data is stored for less than 5 minutes before being delivered, after which it is automatically deleted.
- Upstash does not retain this data long-term or use it for any other purpose.
For more information, see the Upstash Privacy Policy.
Changes to This Policy
We may update this Applicant Privacy Policy from time to time.
The "Last Updated" date will be revised accordingly.
Significant changes will be communicated to applicants as appropriate.
Last Updated: 01/09/2025